NIH Extension of a Project Period (with and without additional funds)

NIH Grants Policy Statement   (03/01) Part II: Terms and Conditions of NIH Grant Awards
Subpart A: General -- Part 5 of 7  http://grants2.nih.gov/grants/policy/nihgps_2001/part_iia_5.htm#ExpandedAuthorities

Extension of a Project Period Without Additional Funds: The grantee may extend the final budget period of the project period one time for a period of up to 12 months beyond the original expiration date shown in the NGA if no additional funds are required to be obligated by the NIH awarding office, there will be no change in the project's originally approved scope, and any one of the following applies:

• Additional time beyond the established expiration date is required to ensure adequate completion of the originally approved project.
• Continuity of NIH grant support is required while a competing continuation application is under review.
• The extension is necessary to permit an orderly phaseout of a project that will not receive continued support.

The fact that funds remain at the expiration of the grant is not, in itself, sufficient justification for an extension without additional funds.

The grantee must notify the NIH awarding office, in writing, of the extension 10 days prior to the expiration date of the project period. Upon notification, the NIH awarding office will revise the project period ending date and provide an acknowledgment to the grantee. In extending the final budget period of the project period through this process, the grantee agrees to update all required certifications, including human subjects and animal welfare, in accordance with applicable regulations and policies. Grantees may not extend project periods previously extended by the NIH awarding office. Any additional project period extension beyond the one-time extension of up to 12 months requires NIH prior approval. (See "Prior Approval Requirements" in this section for extensions requiring additional funds.)

NOTE:  The PI should send an e-mail to spa@kumc.edu, ~ 15 days prior to the end of the grant, requesting the no cost extension.  We have to obtain institutional approval of your request and submit this approval to NIH 10 days prior to the end of the grant.

Prior Approval Requirements for the Extension of a Project Period With or Without Additional Funds:   http://grants2.nih.gov/grants/policy/nihgps_2001/part_iia_5.htm#PriorApprovalRequirements

A request for a noncompeting extension of a project period should be submitted to the designated GMO, in writing, at least 30 days before the project period is scheduled to expire. Such requests are usually for a period of up to 12 months, based on a need to provide continuity of project activities while a competing continuation application is being reviewed or to permit orderly phaseout of project activities for which there will be no further NIH support, and may request a minimal amount of additional funds. The request must specify the proposed revised ending date and must include justification for both the extension and any additional funds requested. Special justification will be required for an additional extension that would exceed an initial 12-month extension. NIH will not approve such requests if the primary purpose of the proposed extension is to permit the use of unobligated balances of funds.

NOTE:  The PI should send an e-mail to spa@kumc.edu, ~ 35 days prior to the end of the grant, requesting the extension.  We have to obtain institutional approval of your request and submit this approval to NIH 30 days prior to the end of the grant.