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Information Resources  :  Strategic Initiatives : Administrative Support

IR Strategic Initiatives


Administrative Support

Administrative support includes core business systems (financial, human resources, payroll), document management, and the data warehouse.

Strategic directions 

  1. Monitor the progress of the Oracle “Fusion” project to understand its impact on future administrative systems directions at KUMC.
  2. Attend to other developments in the administrative systems domain, including open-source developments, to prepare for possible migration from Oracle/PeopleSoft.
  3. Migrate the Administrative Systems division from the PeopleTools programming environment to the Java environment.
  4. Use the KUMC data warehouse both for reporting from PeopleSoft and other source systems (as appropriate) and for presenting information integrated from two or more source systems.
  5. Support the School of Medicine’s needs for financial data integrated from State, grant, KUEA, clinical, and other sources.
  6. Assure the availability of Document Management services to the University community after the Hospital and KUPI withdraw funding for these services.

Major Objectives (an objective is ongoing if no target deadline is included)

  • AS-1: Within the Administrative Systems Division, hire only new programmers with Java and XML skills; train all current PeopleSoft developers in Java and XML. (JB)
  • AS-4: Re-write the Budget Module in Java by December 2009. (JB)
  • AS-5: Implement PeopleSoft Financials 8.9 to finally move the financial system into the web environment by fall 2008. (JB)
  • AS-7: Implement PeopleSoft HR/Pay 9.x (?) area June 2011. (JB)
  • AS-8: Implement a module in PS HR/Pay to associate training/compliance requirements to position number by January 2009. (CSP, JB)
  • AS-9: Using SharePoint Server, InfoPath, and MS Certificate Server, develop the creation and use of electronic forms and workflow including digital signature by spring 2009 (this objective depends on objectives CC-1, CC-2, and IA-1. (JW)
  • AS-10: Grow the data warehouse by incorporating information from some or all of the following source systems: KU Endowment Financials; KUPI ADP (Payroll); KUPI Great Plains Financials; PeopleSoft Faculty Database; KUMC Space Database; PeopleSoft Grants Module; the LXR Testing system; and select Library systems including Voyager, Illiad, Docutek, and electronic journals. (CSP)
  • AS-12: Implement a faculty data mart to enable schools to manage faculty data reporting needs by July 2010. (CSP)
  • AS-13: Implement a compliance data mart to enable the Compliance Division to track accomplishment of compliance requirements by January 2009. (CSP)
  • AS-14: Refocus the Document Management program to support university activities by December 31 2008. (JB)
  • AS-18: Implement a billing and receivables process in PeopleSoft so the Research Institute may bill KUEA by July 2009. (JB)
  • AS-19: Implement a PeopleSoft module to track data related to Centers by summer 2008. (CSP ,JB)
  • AS-20: Implement a Faculty Data Module (CV Builder) by winter 2008. (CSP, JB)