Adobe Acrobat Professional “Site” License Program

Adobe Acrobat is an emerging federal standard for electronic document management, notably for submitting grant applications to the National Institutes of Health and the National Science Foundation.

The University of Kansas Medical Center has a multi-user (“site”) license for Adobe Acrobat Professional.  Under this multi-user license, University departments may purchase individual licenses for their faculty and staff for a fixed annual fee ($8.00 in March 2009) which includes all software upgrades issued by Adobe. Please note that you may not install this softwarewithout a paid-for license. 

Who can acquire Acrobat licenses under the site license program?

University departments ordering on behalf of their faculty and staff.

Who cannot acquire Acrobat licenses under this program?

Please note that only University and Research Institute faculty and staff are eligible for this pricing.  Employees of Kansas University Physicians, Inc. (KUPI) and the University of Kansas Hospital are not eligible for this pricing.  Students are not eligible unless they are also University employees.

Who needs Adobe Acrobat Professional?

See http://www2.kumc.edu/ir/acrobat.html

How many copies of Acrobat Professional can I install under a single license?

Two. One must be installed on your primary work computer (desktop or portable); the other may be installed for work-related purposes only on another computer including a personally-owned (“home”) computer.

Is this software installed automatically on University computers like Microsoft Office and GroupWise?

No.  This software is only installed on computers for which individual licenses have been purchased.

How does a department acquire Acrobat Professional Licenses under this program?

Contact Bobbie Markus (bmarkus@kumc.edu; 913-588-7303) in the Division of Information Resources.  Be prepared to provide the number of licenses required and an account number for billing.

What are a department’s responsibilities under this program?

Departments must keep detailed, accurate records of how many licenses they have purchased and which employees are using those licenses.  Departments must assure that no unlicensed instances of the software are installed.  If an employee leaves the University or no longer needs the software, the license may be transferred to another employee as long as the records are updated appropriately.  Periodically the Division of Information Resources will consult with each KUMC department to assure rigorous software license compliance.

Can an individual faculty member order a copy through this program?

Please work through your department’s administrative office.  Thanks.

If a department quits the program, can it keep the copies it has licensed?

No.  This is not a purchase program and there are no perpetual licenses involved.  This is more like a lease.  If a department stops paying the annual charge, the software must be removed no later than the end of the license term.

Are there similar programs for other Adobe products?

Not at this time.  While PhotoShop and some other applications are essential for some KUMC employees, the demand is substantially less than the demand for Acrobat.

Who can I email or call for further information?

Bobbie Markus, Division of Information Resources (bmarkus@kumc.edu ; ext. 8-7303).