Applications (see below) –These must be completed and submitted 3 months prior to your specified elective for all on site (KU, KCVA, LVVA) electives. Applications for off-site or international electives must be initiated 6 months prior to the elective.
Applications are submitted to Dr. Becky Lowry for approval. IMChiefs and bobbie fink must be included on your submission
Be aware of necessary paperwork that may need to be completed along with your application (ie Human Subject and IRB paperwork for Research Electives or GME and HR approvals for International Electives).
Faculty Mentor – Mentors must be identified on application, willing to supervise your elective and responsible for filling out your evaluation. Mentors must send a one-line email to Dr. Lowry accepting this task
ITE Performance – Satisfactory performance on the ITE is taken into consideration in elective approval
Clinic Compliance – Clinic encounters must not be interrupted for any longer than 4 weeks; therefore, it is your responsibility to review your master schedule and ensure that vacations, night floats, ICU blocks, etc. align with any electives such that you are not absent from clinic for more than 4 weeks maximum.
If a resident fails to meet these requirements, he or she will be assigned to another rotation
Specific elective requirements:
Patient Care Electives
On Site Electives - Complete Appropriate Application
Statement of hypothesis, methods and planned activities (ie data collection (chart reviews, laboratory work), data analysis, abstract preparation, meeting presentation, etc)
Special Approvals – IRB, HSC, HIPPA
These are often initiated by your faculty mentor though may require your assistance. You are responsible for knowing the status of these approvals upon your application. These often take months and if not in place at the time of your elective will make it impossible for your to participate in the research and thus take the elective.
Workers’ Compensation Travel Request – Submit a travel request to the Travel Audit Office (irrespective of the travel funding source). This must be submitted at least 4 weeks prior to the travel date. Workers’ compensation benefits cannot be extended for any international rotations without an approved travel request from the GME.
International Programs Approval - Contact Director of the Office of International Programs at least 6 months in advance of any planned overseas travel as part of a KUMC Residency Program (913)-588-1480.