Hiring Manager's Checklist for New Hires

	Contact the Human Resources Generalist to request a Criminal Background Investigation before making a job offer.
	Seek advice of Human Resources Generalist on salary quote.
	Prepare Confirmation of Offer and Acceptance Letter for Regents Unclassified, Non-Faculty
	Instruct new hire to complete I-9 form at Employment Office, 1052 Wescoe, before or on first workday
	Prepare and forward HRIS form to hire, promote or reallocate
	Prepare and forward PFC form, if required, to support funding for action
	Dispense applicants in PeopleAdmin
	Schedule the new employee for the New Employee Meet & Greet by contacting Carolyn Darby in the HR Department. If the employee's first day is not on the day scheduled for the Meet & Greet, employee must complete I-9 documentation with the Employment Office and obtain an employee ID badge before beginning work. If the employee's first day is the day of the Meet & Greet, please take them to the Employment Office to complete their I9 paperwork BEFORE they attend the New Employee Meet and Greet at 8:30am.
	The employee needs to complete all Payroll paperwork within 3 days of their start date. To do this, please print out the forms from the Payroll website. You or your employee must take the completed forms to the Payroll Mail Box located in the Benefits office, 1044 Delp, mail them to the Payroll office at 120 Support Services facility - mail stop: 2010, or take them to the Payroll Office located on 36th Street.
	Call candidates not selected to inform them of decision (optional)
	Let the rest of the staff know that a new employee is starting, and what the person's job will be. The supervisor should provide the new employee with the following information:

• Schedule for the first week
• Documents employee should bring on the first day to ensure compliance with I-9 requirements (Contact the Employment Office, ext. 8-5086)
• Parking information
• Location on campus where hiring manager will meet the new employee to take him/her to the department

First Day on the Job

The supervisor should plan a smooth "first day" experience for the new employee to ease any apprehension he/she may have about beginning a new job. If the employee is scheduled to attend Human Resources' "Meet and Greet" program on the first day, escort him/her to that location. Some guidelines to follow when introducing a new employee to the department include:

	Welcome the employee and review/discuss the plans for the day
	Tour the immediate area and assigned work space and introduce the new employee to other staff members
	Explain where personal items (i.e., purses, coats,) may be secured
	Show employee the location of restrooms, cafeterias, and break areas
	Provide any keys required, or combinations to door locks
	Review the employee's position description, position category (Regent Unclassified, Unclassified Health Care Worker, Classified) and eligibility for overtime
	Explain paydays, method for viewing paycheck on My KUMC, and date employee should receive first paycheck. Please make sure that all payroll paperwork has been completed and turned in to the Payroll Office immediately. Otherwise, the employee's first paycheck may be delayed.
	Assist employee with obtaining parking permit, if needed
	Review the Department's policies and procedures including:

• Work schedule
• Telephone, E-Mail, Internet use
• Time cards/clock
• Attendance Policy Departmental Call-In Notice
• Office organization (i.e., file cabinets, supplies, copier)
• Office resources (e.g., directories, dictionaries, computer program manuals, staff listings, etc.)
• Customer service philosophy
• Confidentiality
• Ethics

The First Week on the Job

Guidelines for activities the supervisor should complete include:

	Safety Orientation (the morning following New Employee Meet and Greet. For location, contact 913-588-1081)
	Schedule new employee for departmental orientation
	Check employee's work area to ensure all needed equipment is in place
	Contact Information Resources to obtain access for employee to Groupwise and PeopleSoft. (Contact the Information Resources Help Desk at 913-588-7995 or complete the online form.) Review computer hardware and software skills:

• Starting and signing on
• Printing
• Word, Excel, Access, PeopleSoft, PowerPoint
• Groupwise
• Internet and KUMC website
• Signing off and shutting down

Arrange further training and support as needed

For additional New Employee Orientation information, please contact Carolyn Darby or call 913-588-5099.