| Contact your HR Business Partner to request a Criminal Background Investigation before making a job offer. | |
| Seek advice of HR Business Partner on salary quote. | |
| Prepare Confirmation of Offer and Acceptance Letter for Regents Unclassified, Non-Faculty | |
| Instruct new hire to complete I-9 form in the Employee Service Center, 1044 Delp, before or on first workday | |
| Prepare and forward HRIS form to hire, promote or reallocate | |
| Prepare and forward PFC form, if required, to support funding for action | |
| Dispense applicants in PeopleAdmin | |
| Schedule the new employee for the New Employee Meet & Greet by contacting Jecarma Allen in the HR Department. If the employee's first day is not on the day scheduled for the Meet & Greet, employee must complete I-9 documentation in the Employee Service Center and obtain an employee ID badge before beginning work. If the employee's first day is the day of the Meet & Greet, an HR Business Partner will provide the new employee with an I-9 Form to complete. They will then escort the new employee to the Employee Service Center to complete the I-9 process and receive an ID Badge. | |
| If the employee's first day is not on the day scheduled for Meet & Greet, the employee needs to complete their New Hire Packet within 3 days of their start date. Please print the forms and have your employee complete them longhand or send them the link to complete online and print out. Completed forms should either be delivered or mailed to the Employee Service Center at 1044 Delp, Mail Stop 2033. If the employee's first day is the day of the Meet & Greet, an HR Generalist will provide the new employee with a New Hire Packet to complete. They will then escort the new employee to the Employee Service Center to complete the New Hire process. | |
| Submit Account Request Form to setup a network id. | |
| Call candidates not selected to inform them of decision (optional) | |
| Let the rest of the staff know that a new employee is starting, and what the person's job will be. The supervisor should provide the new employee with the following information: |
The supervisor should plan a smooth "first day" experience for the new employee to ease any apprehension he/she may have about beginning a new job. If the employee is scheduled to attend Human Resources' "Meet and Greet" program on the first day, escort him/her to that location. Some guidelines to follow when introducing a new employee to the department include:
| Welcome the employee and review/discuss the plans for the day | |
| Tour the immediate area and assigned work space and introduce the new employee to other staff members | |
| Explain where personal items (i.e., purses, coats,) may be secured | |
| Show employee the location of restrooms, cafeterias, and break areas | |
| Provide any keys required, or combinations to door locks | |
| Review the employee's position description, position category (Regent Unclassified, Unclassified Health Care Worker, Classified) and eligibility for overtime | |
| Explain paydays, method for viewing paycheck on myKUMC portal, and date employee should receive first paycheck. Please make sure that all payroll paperwork has been completed and turned in to the Payroll Office immediately. Otherwise, the employee's first paycheck may be delayed. | |
| Assist employee with obtaining parking permit, if needed | |
| Review the Department's policies and procedures including: |
Guidelines for activities the supervisor should complete include:
| Schedule new employee for departmental orientation | |
| Check employee's work area to ensure all needed equipment is in place | |
| Contact Information Resources to obtain access for employee to Groupwise and PeopleSoft. (Contact the Information Resources Help Desk at 913-588-7995 or complete the online form.) Review computer hardware and software skills: |
| Arrange further training and support as needed |
For additional New Employee Orientation information, please contact Jecarma Allen or call 913-588-5099.
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