Tuition Reimbursement Program

The University of Kansas Medical Center, like other state agencies, is authorized by Kansas's statute (K.S.A. 75-5519) to provide tuition assistance to full-time state employees who meet the eligibility requirements of the program.

Eligibility Requirements

Any state employee (faculty or staff) of the Medical Center who has been employed full-time at least 6 months continuously prior to the application deadline and has a satisfactory history of performance and conduct is eligible to apply for tuition assistance. An employee must remain a full-time employee for the duration of the course. (A full-time employee is one who works 72-80 hours within a two-week period.) Departmental transfers do not effect eligibility.

Tuition assistance is awarded for credit courses. Preference will be given to employees pursuing a formal education. Priority will be in the following descending order: GED, associate, bachelor's, master's, and doctorate degrees. Employee's length of service will also be considered.

Maximum Amount Awarded

The maximum amount of assistance awarded to an employee in any given semester is currently $200.00/semester. Assistance is awarded for approved courses which enhance the employee's performance in his/her present position and professional development. Assistance is awarded for tuition only. The employee will be reimbursed the amount awarded upon successful completion of the approved course(s) and submitting the required documents.

Application Process

Deadline: Spring 2010 - December 14, 2009

Tuition Assistance Application Form

To download: hold your shift key down while clicking on the link. Save to disk, desktop, or wherever you store your files.

The Tuition Assistance Application Form should be submitted before the appropriate deadline date above for each semester.

Deadlines are announced via myKUMC, this website, and published in the Center eXpress approximately three weeks prior to the Fall, Spring, and Summer semester deadlines. Application for courses offered on other than a 3 semester a year basis should be submitted at least 30 days prior to the beginning of the program.

Reimbursement Process

Applicants will be notified advising them of their Tuition Assistance status. If awarded, tuition assistance applicants will need to submit, within 30 days of completion of the approved course, the original grade report and receipt of payment to the Human Resources department. Applicants are required to obtain a "C" or above for undergraduate courses and a "B" or above for graduate courses to receive tuition assistance. Reimbursement of amount awarded to applicant will be made by check and mailed to applicant's current address of record.

If you have any questions or comments, contact Janet Claas or call 913-588-5263.