Shared Leave

K.A.R. 1-9-23

The State of Kansas has in place a donated Shared Leave program to benefit eligible employees who have exhausted all sick and vacation leave.

Classified, Board of Regents Unclassified, and Unclassified Healthcare employees who are in regular positions may be eligible to receive or donate shared leave.

Shared Leave may be granted to an employee if the employee or a family member is experiencing a serious, extreme or life-threatening illness, injury, impairment or physical or mental condition which has caused, or is likely to cause, the employee to take leave without pay or terminate employment; and the illness, injury, impairment or condition keeps the employee from performing regular work duties.

Eligibility to Apply:

An employee is eligible to apply for Shared Leave if:

• The employee has exhausted all paid leave available for use including sick leave, vacation leave and compensatory time credits.
• The employee has six months of continuous service.
• The employee has a satisfactory attendance record.

Steps to receiving Shared Leave time:

1. You (or a family member or a fellow employee) may pick up a Shared Leave Request Form in the Human Resources Office located at 1024 Murphy or download the online form yourself.
2. Fill out the employee portion and have your physician fill out the physician's portion.
3. Return the signed form to Human Resources.
4. Requests are reviewed within one week, if all information is provided and the request form is complete.
5. A representative from Human Resources will contact you and your department's timekeeper if you have been approved or not approved.
6. If approved, you will be responsible for soliciting your own donors. There is no pool from which sick and vacation leave time is drawn. Donor forms may also be found in your Human Resources office or you may download the online form yourself at anytime.

Donating your leave time:

A Classified, Unclassified Board of Regents* or Unclassified Healthcare employee shall be eligible to donate vacation leave or sick leave to another employee if:

• The donation of vacation leave does not cause the accumulated vacation leave balance of the donating employee to be less than 80 hours, unless the employee donates vacation leave at the time of separation from state service.
• The donation of sick leave does not cause the accumulated sick leave balance of the donating employee to be less than 480 hours, unless the employee donates sick leave at the time of separation from state service.

*Unclassified Board of Regents employees may donate only sick leave.

Online Forms

Shared Leave Request
Shared Leave Donation