Standing orders are to be paid monthly on a continuing basis, such as rental or maintenance of copiers, or items that must be purchased on a repetitive basis, such as dry ice, radio pagers, etc. All departments must follow the procedure set forth by the Purchasing Department.
For standing orders a department will:
Initiate a purchase requisition to encumber funds in an estimated amount to be used in the current fiscal year. The requisition must state the period of time the order is to cover. There should be a correlation for each line of goods/services that will relate to how the department will receive.
Receive on-line the goods/services in increments that correlate to how the requisition was created.