Q. I need another copy of my Timekeeping manual. Where can I print one?
A. The Timekeeping manual is available on the PeopleSoft Support website at this link.
Q. How will the schedule change for Phased Retirement People?
A. Please contact Kelly Murphy via email explaining the specific schedules on all employees.
Q. Can you enter time on people in advance of the current Pay Period (e.g. Maternity Leave, LOA, etc.)?
A. No.If any time is entered in advance, payroll will delete the entries and notify the timekeeper.
Q. On the Payable Time Report there are columns. One says Payable Status and the line below says ES. What does ES stand for?
A. ES stands for estimated time.
Q. On the Payable Time Report - Does the timekeeper need to e-mail their Payroll Person when this is complete?
A. This is not a requirement but it would be helpful to track the timekeeper's progress.
Q. Why so many signatures on the correction form? Will that be enforced?
A. The timesheet correction form follows all the requirements from the Department of Personnel in Topeka. All signatures are required for a correction. Payroll will not process corrections with missing signatures.
Q. When can I print my Time Sheets?
A. Time Sheets are normally created the Thursday evening of the non-payday week, therefore available to you on Friday morning.
Q. I printed my Time Sheets, but noticed that the rate of pay is incorrect. What do I do?
A. The process can only print what was current at that time. Any pay changes keyed by payroll before the first pre-calc will be processed correctly. Any pay changes after the first-calc need manual intervention by the payroll office.
Q. How do I round time for non-exempt employees?
A. See the rounding chart located on the HR web site.
Q. Why would my student's paycheck have Social Security withheld?
A. Social Security and Medicare, will be charged unless the student is on an eligible F1 or J1 Visa OR meets the applicable enrollment criteria.
To be exempt from the above taxes for the summer, a student must be either (a) enrolled in at least three credit hours, OR (b) enrolled in a qualifying thesis or dissertation research course (generally 899 or 999) and be classified at the graduate level.
To be exempt from taxes for the fall and spring, a student must be either (a) enrolled in at least 6 credit hours, OR (b) enrolled in a qualifying thesis or dissertation research course (generally 899 or 999) and be classified at the graduate level.
At no time will a student qualify for exemption if the student works more than 75% time (30 hours a week). Student employment for over 30 hours is allowed only when school is not in session.
Q. Why isn't my employee appearing in my Time & Leave screen?
A. Was the employee's paperwork turned in to payroll by the deadline? Or, the employee could be terminated/inactive for such pay period.
Q. An employee is transferring to another position - what happens to their comp time (both regular and holiday?)
A. For employees transferring to another position, all compensatory time and holiday compensatory time needs to be used or paid.