PeopleSoft Access Form
This form should be completed by all staff members that require the use of the PeopleSoft Financial or HR/Pay systems.
First time PeopleSoft users will complete this form in the training class.
Affiliate Information Form
This form comes in two versions - one for PeopleSoft Users and one for Volunteer Faculty.
The PeopleSoft Users version should be completed by any person
who will use the PeopleSoft system but is not employed by the State of
Kansas. For example, employees of KUPI, the Research Institute, the KU
Bookstore, and MPA need to complete this form, in addition to the
PeopleSoft Access Form, to be granted access to the system. Open PeopleSoft User Affiliate form.
The Volunteer Faculty version should be completed for any person
who will serve as a volunteer faculty member in order to get him/her
entered into the PeopleSoft system.
The form may be completed either by the hiring department or by the
volunteer faculty member him/herself. Open Volunteer Faculty Affiliate form.
PeopleSoft Central Office Access Form
This form should be completed by Central Office departments requesting PeopleSoft access for
their staff. Central Office users include the areas of Accounts Payable, Control &
Reporting, Payroll, Human Resources, Research Institute, and other administrative departments.
PeopleSoft Department Change Form
Use this form if you have changed jobs within KUMC and still require the use of the PeopleSoft system in your new position. The form will update your departmental information as well as your new location and phone number.
Cancel PO - Cancel a Purchase Order or lines on a Purchase Order.
Complaint to Vendor - This form is a state form to be used when you have a complaint against a contract vendor. Enter specific information regarding the complaint, sign in the box "Name and Title of Person Initiating Complaint" and forward to KUMC Purchasing. KUMC Purchasing will sign as the Authorized Signature and forward to the state.
Contractual Services Form - This form is to be used to obtain the signature of an individual who is to be paid a fee for a lecture, consultation, participation or other contractual service that qualifies for payment by voucher.
Prior Authorization Form - This form is an online form to be used for acquisitions that you believe fall outside the realm of the aforementioned guidelines...sole source, emergency, off-contract, or personal reimbursements. For these requests, you must provide detailed explanations which will be reviewed by Purchasing prior to approval or denial.