Accounts Payable

• Contractual Service Form  
• Foreign National Form  
• Form 8233   (Exemption From Withholding on Compensation for Independent - and Certain Dependent- Personal Services of a Nonresident Alien Individual)
• Kansas Tax Exempt Form  
• Kansas University Endowment Fund Payment Verification Form  
• Moving Expense Analysis Worksheet  
• Request Final PO Form
• Request for Warrant Form  
• Request to Pay Recruiting Expense  
• State of Kansas Agreement for Reimbursement of Moving Expenses Form DA-22
• University of Kansas Medical Center Moving Expense Fringe Benefit Income Form  
• W9 Form   (Request for Taxpayer Identification Number)

Control & Reporting

• Deposit Stamp Request Form  
• Interfund Form - Receiving  
• Policy for Handling Cash & Check Receipts  
• The Outside Billing Application    form may be filled out on-line. You will still need to print out the form in order to obtain the proper signatures and for mailing it to the Controller's Office.
• Restricted Fee Deposit Memo Form  
• Restricted Fee Account Application & Instructions  

Payroll

• Direct Deposit Authorization    Also see the Direct Depost FAQ
• Direct Deposit for Reimbursement of Expenses  
• Earned Income Credit Advance Payment Certificate  
• Employee Data Sheet  
• Kansas City Missouri Resident Earning Tax Authorization  
• Missouri Individual Tax Forms
• Moving Expense - IRS 521  
• Name/Address Change
• Payroll Authorized Personnel Form  
• Payroll Timesheet Correction - Exempt
• Payroll Timesheet Correction - Non-Exempt
• Payroll Timesheet Correction - Student
• Property/Equipment Recovery Authorization Form
• RFA Inquiry Form
• Stipend Personnel Action Form Traineeship-Fellowship  
• Stipend Scholarship/Fellowship Qualification Questionnaire  
• Student Certification Form  
• K-4 (Kansas)*     Also see Information about the New K4 form
• W-2 Duplicate Request
• W-4 (Federal)*  
• W-4 (Federal in Spanish)*  
• W-4 (Missouri)*  
• W-5  

* This form will not change your address

PeopleSoft Administrative System Support

• PeopleSoft Access Form
  This form should be completed by all staff members that require the use of the PeopleSoft Financial or HR/Pay systems. First time PeopleSoft users will complete this form in the training class.
• Affiliate Information Form
  This form comes in two versions - one for PeopleSoft Users and one for Volunteer Faculty.
  
  • The PeopleSoft Users version should be completed by any person who will use the PeopleSoft system but is not employed by the State of Kansas. For example, employees of KUPI, the Research Institute, the KU Bookstore, and MPA need to complete this form, in addition to the PeopleSoft Access Form, to be granted access to the system. Open PeopleSoft User Affiliate form.
  • The Volunteer Faculty version should be completed for any person who will serve as a volunteer faculty member in order to get him/her entered into the PeopleSoft system. The form may be completed either by the hiring department or by the volunteer faculty member him/herself. Open Volunteer Faculty Affiliate form.
• PeopleSoft Central Office Access Form
  This form should be completed by Central Office departments requesting PeopleSoft access for their staff.  Central Office users include the areas of Accounts Payable, Control & Reporting, Payroll, Human Resources, Research Institute, and other administrative departments.
• PeopleSoft Course Registration Form
  Use this form to register for training courses.
• PeopleSoft Delete Form
  Use this form to delete an employee's access to PeopleSoft.
• PeopleSoft Department Change Form
  Use this form if you have changed jobs within KUMC and still require the use of the PeopleSoft system in your new position.  The form will update your departmental information as well as your new location and phone number.
• PeopleSoft Location Change Form
  Use this form to change your PeopleSoft account information after your office has moved to a new location.
• PeopleSoft Name Change Form
  Use this form to change your PeopleSoft sign-on, only after you have changed your name with the Payroll department.

Property Accounting

• Disposition of Property Form  

Purchasing

 
    General Forms

• Add/Update Vendor Info - Use this form to request a new vendor setup or to change the address of an existing vendor.
• Buyers Signature Form   - This form is used by Purchasing Department Staff only.
• Cancel PO - Cancel a Purchase Order or lines on a Purchase Order.
• Complaint to Vendor   - This form is a state form to be used when you have a complaint against a contract vendor. Enter specific information regarding the complaint, sign in the box "Name and Title of Person Initiating Complaint" and forward to KUMC Purchasing. KUMC Purchasing will sign as the Authorized Signature and forward to the state.
• Contractual Provisions Attachment   - Also known as DA146(a).
• Contractual Services Form   - This form is to be used to obtain the signature of an individual who is to be paid a fee for a lecture, consultation, participation or other contractual service that qualifies for payment by voucher.
• E-Agency Purchase Order Form   - this form is used for Purchases made with Endowment or Private Funds.
• Purchase Request Form 120   - This form is used for bidding purposes.
• Prior Authorization Form   - This form is an online form to be used for acquisitions that you believe fall outside the realm of the aforementioned guidelines...sole source, emergency, off-contract, or personal reimbursements. For these requests, you must provide detailed explanations which will be reviewed by Purchasing prior to approval or denial.
• Tax Exempt Certificates
• W-9 Form  

    BPC Forms

• BPC Cardholder Agreement  
• Cardholder Dispute Form  
• Request to Charge Registration Fees to the BPC  
• Vendor Non-Acceptance Form  
• Tax Exempt Certificates

Student Financial Accounting

• Disaster Deferment Form  
• Perkins Master Promissory Note (MPN)  
• Nursing Master Promissory Note (MPN)  
• Rights & Responsibilities Questionnaire  

Travel Audit

• Add/Update Travel Vendor Form
• DA-28 - Request for Actual Conference Lodging  
• Electronic Deposit (DA-130)   and Instructions
• Electronic Deposit (DA-130)   and Instructions